General InformationThe Program Committee invites you to submit abstracts of original investigations for consideration in the 64th Annual Meeting of the American Academy of Child and Adolescent Psychiatry (AACAP), October 23-28, 2017, in Washington, DC. Before beginning a submission, please thoroughly review the Instructions and Rules and Regulations for the Annual Meeting.
AACAP Annual Meeting Rules and RegulationsPrior to submitting a proposal, all submitters must agree to these rules and regulations.
Operating Principles For Extramural Support of AACAP Meetings and Related Activities:Click here for the most recent version of AACAP's Operating Principles for Extramural Support of AACAP Meetings and Related Activities. These are the guidelines that govern all AACAP meetings.
Satellite Symposia:Satellite Symposia are not allowed at AACAP's Annual Meeting. Please contact AACAP's Development Department at 202.966.7300 for a copy of corporate sponsorship guidelines and/or sponsorship opportunities.
Ethics:Authors are expected to conform to accepted ethical standards of not submitting original research findings in multiple conferences or journals. Information that has already been presented or accepted for publication should not be submitted. Authors uncertain about their compliance with this rule should contact firstname.lastname@example.org.
Institutional Review Board (IRB):All research projects with human participants must list the status of their IRB review on the Submission form. If your country does not use the IRB system, please explain how ethical, legal, and safety oversight was accomplished for your research.
Disclosure of Conflicts of Affiliation:All potential presenters and authors must complete a conflict of affiliations form. This is a REQUIREMENT for all authors of all submissions. The Submission will be rejected if these disclosures are not received. Lack of disclosure may jeopardize AACAP's ability to provide CME credits. These disclosures will be listed online and in the Program Book. In addition, a disclosure slide must be prepared and shown as the second slide of any presentation and disclosures must be given verbally. The Program Committee monitors disclosure at every session.
Scheduling and Preliminary Program:AACAP does not generally honor requests to schedule presentations on specific days. In submitting, authors assert availability to present on any day of the Annual Meeting, October 23-28 (Monday to Saturday). Individuals who are accepted for multiple presentations may be required to find substitutes for themselves due to scheduling conflicts. Upon acceptance of the presentation, information will be sent only to the first author/chair to indicate acceptance, provide registration materials, and provide any additional information on the presentation. It is the first author/chair's responsibility to communicate this information to all co-presenters.
The preliminary program, containing the meeting schedule, will be available on AACAP's website, www.aacap.org, in June 2017; registration opens in early August.
Program Committee Senior Investigator Non-Member Travel Awards:The Program Committee offers a limited number of Senior Investigator Non-Member Travel Awards for the Annual Meeting each year. Senior Investigators are defined as non-member non-child psychiatrists doing seminal scientific research in areas related to AACAP's mission. Consideration for Travel Awards is also based on applicants' potential scientific contributions to the meeting, financial need, recent scientific work, whether they are addressing a topic with high priority for AACAP, and travel distance to the meeting. If you are eligible for this Travel Award, please enter your interest in the "People" step of the submission. If a Travel Award is granted, the awardee will receive complementary meeting registration and a travel stipend. AACAP holds the rights to waive informalities in the application process.
Travel Reimbursement:AACAP does not pay for travel or hotel expenses for Annual Meeting presenters. The only exception is for two domestic non-member presenters in an Institute.
Review Decisions:All review decisions of the Program Committee are final. All acceptance and rejection letters will be sent via email in May 2017. Suggestions for improvement are only provided to primary authors of rejected poster submissions from the February deadline that are being encouraged to revise and resubmit for the June New Research Poster deadline.
Registration Fees:All presenters (member or non-member) are required to register for the meeting and pay registration fees. AACAP members and all child and adolescent psychiatrists, whether presenting or not, are required to pay full registration fees. Non-child and adolescent psychiatrist presenters must register, but for a reduced fee. Submitters should inform co-presenters of these policies.
Audiovisual Equipment Policies:Audiovisual equipment is free-of-charge for all sessions. Upon acceptance, the Chairs of the programs will be asked to submit a request for equipment, including an LCD projector, DVD player, microphones, and standard sound equipment. Presenters are urged to carefully consider AACAP costs and not request unnecessary equipment. The chair/presenters must provide their own laptops. AACAP encourages the chair to coordinate with co-presenters to put all PowerPoint presentations on a single laptop. Internet connections are not considered standard AV equipment though basic wireless connections will be available in the meeting rooms. If you require equipment other than the items listed above, you must include a description of these needs in your review abstract and your proposal to cover the costs for this equipment.
Session Recording Information:Clinical Perspectives, Institutes, Symposia, and other programs such as Plenaries and Honors Presentations are recorded, and recordings of the presentation are sold. Speaker PowerPoint slides are also captured during the recording process and included with the audio. Speakers on these types of programs will be asked for permission to be recorded during the submission process.
Young Investigator, Student, and Trainee Submissions:AACAP highly encourages and supports program submissions from young investigators and presenters, defined as those with bachelor's level degrees, students, and current trainees (residents, fellows, and post-docs). Presenting authors who meet this criterion should indicate this by checking the "Student/Trainee Submission" box in Step 1 of the application. The Program Committee highly recommends that all Student/Trainee applications be reviewed and approved by a senior co-author/mentor prior to final submission. Visit AACAP's website for medical students and residents for complete details about all of the Annual Meeting awards and programs for this group.
Instructions for Preparing the SubmissionAll information must be submitted online. Applicants are encouraged to compose their Review and Proceedings Abstracts in their own word-processor where they can more conveniently check spelling and grammar. The completed abstract can be copied and pasted into the online forms.
Deadlines:Submissions must be submitted online by the following dates. There can be no exceptions.
February 15, 2017 (Wednesday):Deadline for Submissions for Clinical Case Conferences, Clinical Consultation Breakfasts, Clinical Perspectives, Extended Workshops, Institutes, Media Theatre, Posters, Special Interest Study Groups, Symposia, Workshops, and Other. Notification of acceptance is given in May via email to the chair of the Submission.
June 15, 2017 (Thursday):Deadline for Submissions for late New Research Posters. Notification of acceptance is made in August via email to the primary author of the poster. If data are available, please submit Poster Submissions for the February 15 deadline.
Presentation Formats:The program is organized into the following types of presentation formats. Please choose the preferred format carefully to be sure it best fits the criteria. Click on any format to see the detailed Submission requirements and to access the appropriate Submission form.
All Submissions require:
Professional Practice Gap Identification:Professional practice gaps describe problems in contemporary practice, and include lack of knowledge, lack of understanding and implementation, or lack of a strategy or algorithm to approach a problem. Practice gaps are not limited to clinical practice, and also include research, education, and administrative practice gaps. These gaps identify the difference between current practices and desirable or achievable practices.
Click here for further explanation and sample professional practice gap statements, that you may be able to use in your submission. Your professional practice gap statement should be no longer than 2,000 characters (not including spaces; approximately 350 words).
Review Abstract:"Review Abstract" is the term used by the Program Committee for the 8,000 character document (not including spaces; approximately 1,000 words) each presenter must include with his or her Submission. A Review Abstract is required for all submission types, except posters. It is your chance as a presenter to explain your ideas in detail to the Program Committee. The Review Abstract is not published. For Institute, Symposium, and Clinical Perspectives Submissions, a Review Abstract is required for the overall Submission but is not required for each individual presentation.
To prepare the Review Abstract, follow these instructions:
Proceedings Abstract:A "Proceedings Abstract" not exceeding 2,000 characters in length (not including spaces), is required for all Clinical Perspectives, Institute, Poster, Symposium, and Workshop proposals. These abstracts will be published in a supplemental issue of the Journal of the American Academy of Child and Adolescent Psychiatry in October 2017. It must be organized around four headings:
The Proceedings Abstracts should not also be used for the Review Abstract. The Program Committee expects to see more detail in the Review Abstract so that they can more fully evaluate the Submission.
Summary of Submission Requirements
|Overall Proceedings Abstract (for the entire Presentation)||Overall Review Abstract (for the entire presentation)||Individual Proceeding Abstract (for each presenter)||Individual Reveiw Abstract (for each presenter)|
|Clinical Case Conferences (CCCs)||Not Required||REQUIRED||Not required||Not required|
|Clinical Consultation Breakfasts (CCBs)||Not required||REQUIRED||Not required||Not required|
|Clinical Perspectives||REQUIRED||REQUIRED||REQUIRED||Not required|
|Extended Workshops||REQUIRED||REQUIRED||Not required||Not required|
|Media Theatre||Not Required||REQUIRED||Not required||Not required|
|Other Programs||REQUIRED||REQUIRED||REQUIRED||Not required|
|Posters||Not Required||Not Required||REQUIRED||Not required|
|Special Interest Study Groups (SIGs)||Not Required||REQUIRED||Not required||Not required|
|Workshops||REQUIRED||REQUIRED||Not required||Not required|
|Extended-Workshops||REQUIRED||REQUIRED||Not required||Not required|
Click on the appropriate presentation format below to begin your submission. Be sure to read the Instructions and AACAP Rules before you begin.
Resuming or Revising a Submission
Once you have submitted step 1 of your submission, you will automatically receive an email that includes a password-protected hyperlink. You can resume or modify your submission up until the submission deadline by clicking on the hyperlink in that email. For help in submitting an abstract online, e-mail technical support.
What is the absolute latest that I can complete my submission on the online submission site?The site will be shut down at 11:59 p.m. PST on Wednesday, February 15, 2017. For late New Research Poster submissions, the site will be shut down at 11:59 p.m. PST on Wednesday, June 15, 2017.
What do I need to include in my submission?The items that need to be included in your submission vary based on the type of presentation you would like to present. There is a description of the requirements for each type of submission in the Call for Papers. To find this, go to "Begin a Submission" and click on the type of program you're submitting or click on the Summary of Submission Requirements Grid.
How do I know if my submission is complete?The last step for all of the submissions is to confirm that all of the information is entered correctly and check the box indicating your agreement with the Rules and Regulations. Once your submission is complete, the chair will receive a confirmation email as well.
I completed my submission, but now want to make a change. Can I?Changes can be made to submissions until the February 15, 2017 deadline. Use the log in information from your confirmation email to return to the submission and make changes.
What is the difference between the Review Abstract and the Proceedings Abstract?The Review Abstract can be up to 8,000 characters (not including spaces; approximately 1,000 words) and is the document that the Program Committee will use to evaluate your submission. See the explanation of the Review Abstract on the Instructions tab. The Proceedings Abstract will only be used if your submission is accepted. This is the abstract that will be printed in the 2017 AACAP Annual Meeting Book of Scientific Proceedings. See the Proceedings Abstract Submission instructions on the Instructions tab. NOTE: You cannot use the same abstract for the Review Abstract and the Proceedings Abstract; they should be two separate documents and the Review Abstract should be significantly more detailed than the Proceedings Abstract.
How many characters are allowed in the Review Abstract?The Review Abstract is limited to 8,000 characters (approximately 1,000 words), not including spaces and headings. The title of the abstract and names of the authors are not included in this character count. Text that is incorporated into a chart or graph is calculated in this character count. Review Abstracts should be organized around the following headings: Objective, Background, Methods, Results, Conclusions, and Bibliography. Bibliographies should include at least 1 and no more than 4 references.
How many characters are allowed in the Proceedings Abstract?The Proceedings Abstract is limited to 2,000 characters not including spaces and headings. The title of the abstract and names of the authors are not included in this character count. Proceedings Abstracts should be organized around the following headings: Objectives, Methods, Results, Conclusions.
How will speakers enter their disclosures?All speaker disclosures must be submitted by the February 15 or June 15 deadlines, respectively. If the chair or primary author submit the abstracts, he/she must also submit the disclosures for each speaker and author before the submission will be considered complete. Speakers and authors will have the opportunity to review their disclosures and contact information immediately after the submission deadline to confirm the accuracy.
When will I hear whether my submission was accepted?If the submission was completed for the February deadline, the Program Committee meets in April and sends acceptance and rejection emails in May. For submissions completed for the June deadline, acceptance and rejection emails are sent in August.
Are satellite symposia allowed?Absolutely not. Participation in a satellite symposia or other unapproved scientific events will result in disqualification from the meeting. All events MUST use the Call for Papers submission process to be included in the Annual Meeting.
Can I make scheduling requests?Please email your request to email@example.com with specific dates and reason for your request by March 31, 2017. AACAP cannot guarantee that they can accommodate your request but will make its best effort to do so.
Will AACAP pay for the hotel or travel expenses of my VIP non-member speaker?No. AACAP does not pay travel or hotel expenses to anyone except for 2 non-member presenters at each Institute, chosen by the Institute chair. We also do not offer honoraria for anything but Institutes. No exceptions are ever made to this policy. However, non-member non-child psychiatrist presenters can apply for a Program Committee Senior Investigator Non-Member Travel Award in the "People" step of the submission process. If a Travel Award is granted, the awardee will receive complementary meeting registration and a travel stipend.
I have a nonmember presenter who has NOTHING to do with child and adolescent psychiatry. Does s/he really have to pay a registration fee?After your submission is accepted, please email firstname.lastname@example.org with details of your request. In some cases, the Program Chair can waive nonmember presenter registration fees - but only if the presenter is not associated with our field and is not otherwise attending the meeting.
I am a nonmember presenter. If my program is accepted, do I have to pay registration fees?Yes, but we have discounted rates for nonmember presenters. Information about how to get the discounted rate will be sent in early August when registration opens.
What does "committee sponsorship" mean?AACAP has over 60 committees, who work on various projects throughout the year. Many of these committees sponsor Annual Meeting programs as part of their functions. If a committee sponsors an Annual Meeting program, its members need to be actively involved in the program proposal and speaker selection. Please coordinate with the chair of the committee if you would like to seek committee sponsorship for a program. The Program Committee does not give preference to program proposals that are sponsored by an AACAP committee.
Do I have to be a member of AACAP or a child and adolescent psychiatrist to submit?No, anyone can submit a program proposal for AACAP's Annual Meeting.
Who can I call with other questions?For technical support with the online submission site, call customer service at The Conference Exchange at 401.334.0220. For questions about the content of your submission or the review process, contact a member of AACAP's Meetings Department at 202.966.7300, ext. 2006 or email email@example.com.
Can a Young Investigator, Student, and/or Trainee submit to the Call for Papers?AACAP highly encourages and supports program submissions from young investigators and presenters, defined as those with bachelor's level degrees, students, and current trainees (residents, fellows, and postdocs). Presenting authors who meet this criterion should indicate this by checking the "Student/Trainee Submission" box in Step 1 of the application. The Program Committee highly recommends that all Student/Trainee applications be reviewed and approved by a senior co-author/mentor prior to final submission.